#converse

Share Topic
Report Content
Interested in this topic? Be the first to follow.
Ela Durlej
over 6 months ago

#Hallmark is hiring!

3
1 Comment
Like
Comment
Share
over 6 months ago

Contract to potential FT Administrative Role at Converse in Boston

Please see an opening at Converse with the following details:
Send inquiries and resumes to: Angela.White@converse.com

Executive Admin/ Project Coordinator

Job description Provides administrative services to the VP of DTC and VP of Marketing Serves as liaison for communications with senior staff, coordinates administrative support for project management, and leads certain task groups as assigned. Monitors and provides follow-up for key programs and initiatives for departments. Accountable for collection and collation of calendaring and reports. Responsible for general office services for departments Assists in the creation of new and the maintenance of existing business processes supporting the operations and deliverables of the team. Will be expected to deliver against time-sensitive deadlines. ESSENTIAL DUTIES AND RESPONSIBILITIES*: · Performs work of a highly confidential nature and coordinates administrative support for the VP’s of Marketing and DTC · Serves as liaison between the VP’s, senior management, and direct reports. · Responsible for accounts payable preparation and record-keeping expenses incurred by the team and review of approvals for all direct reports. Sets up new vendor accounts. Manages procurement requests and reviews all travel/expenses/ procurement/ time track approvals in advance to VP approval. · Act as receptionist for office location. Answer phone, redirect calls as appropriate, and address the needs of visitors that come to the front door. · Takes independent action on handling requests; determines the appropriate course of action, intervenes where necessary, and acts as liaison between departments. · Arranges and maintains a reasonably smooth-flowing calendar for both departments and ensures that the appropriate materials are available for meetings. Takes initiative to reschedule appointments when necessary- and provides solutions/suggestions to VP to any meetings that conflict. · Utilizes advanced computer application skills (i.e., word processing, spreadsheets, email, etc.) in order to update and maintain systems and files necessary to support information requirements of assigned executive. Assists in the preparation of PowerPoint presentations. · Coordinates domestic and international travel, hotel, car arrangements and seminar/conference registration for the VP’s (and other executives as required). Coordinates hotel arrangements for visiting staff personnel. . Coordinates office functions and/or parties as assigned. REQUIRED KNOWLEDGE/SKILLS/ABILITIES: · Must have ability to communicate very effectively, orally and in writing and thorough knowledge of office practices, procedures and equipment. · Must have excellent computer application skills. · Must have ability to maintain a high level of accuracy and attention to detail in regards to all duties assigned. Must be able to perform a variety of assignments requiring a high level of confidentiality. · Must have ability to interface effectively with management, fellow employees and the general public. · Must be a self-starter, able to work independently, possess a high level of initiative and ingenuity. Resolves problems, exercises good judgment and knows when to seek managerial intervention to accomplish department objectives. · EXPERIENCE AND BACKGROUND:· Minimum five years of experience required.

2
4 Comments
Like
Comment
Share