3 post-interview thank you emails that will get you hired

Last updated: July 25, 2024
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Heath Alva
Community SpecialistBullet point
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3 post-interview thank you emails that will get you hired
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It's hard to get a job interview. If you made it to the interview process: congratulations! You are one step closer to landing the job you want.

Now is the time to separate yourself from other job seekers and get the job offer you want. The best way to leave a positive impression on a prospective employer is by writing a thank you email.

But how do you write a great thank you email? Why is it important to send one, and how soon should you send it? What are the five key components of good thank you emails?

By the time you’re done reading, you will know how to send a thank you email that can help you land any job — and we’ll give you three samples to get you started.

Should I send a thank you email after an interview?

Yes. Writing a thank you letter is still considered common courtesy by hiring managers and job applicants. Insider Inc. reports that 95% of job seekers send thank you emails after their interviews.

Remember, you most likely are not the only candidate applying for the job you want. Sending a prompt thank you email shows your potential employer or recruiter that you are more excited about the job opportunity than your competition.

Why is it important to send a thank you email after an interview?

Sending a thank you email after a job interview shows how much you care about getting the job.

The career centers at Purdue University, the University of Washington, and North Dakota State University all list thank you emails as crucial to getting hired. James Brooks of the University of Washington says a thank you email is “one more shot to give the interview panel an impression you want the job.”

How soon do you send a thank you email after an interview?

Experts suggest that you send your thank you email within 24 hours of your interview.

Once you have left your interview, the person you spoke with went on to other work or spoke to other qualified candidates. Sending a thank you email within a day of your interview guarantees that the person making the final hiring decision is still thinking about you.

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5 key components of interview thank you emails

Every great thank you letter has five key components. Follow them (and the samples below) to make a positive impression after your job interview, and let the hiring manager know that you’re the best candidate.

Email all your interviewers by name

Make sure you address each interviewer by name. Take the time to look up each email address, and send multiple emails if necessary. Thank each interviewer for the job opportunity and express how excited you are to get started. You will impress the people making your hiring decision by going the extra mile to address and thank them all.

Write a clear and direct subject line

Don’t get lost in a pile of unread emails. Write a clear and direct subject line to separate yourself from the bunch.

Here are a few examples of thank you email subject lines:

  • Thank you for your time today!

  • Name of hiring manager, thank you so much for yesterday!

  • Thank you for such a positive interview experience!

Offer to help with anything in the hiring process

Ask if you can do anything to assist in the hiring process. This shows initiative and also frames you as a leading candidate for the job in a hiring manager’s mind.

Offer to provide more information, references, or work samples, and don’t be afraid to schedule a follow-up conversation. Take charge in getting that second interview, and the job itself.

Review your email closely before sending

Review your thank you email for factual errors, grammatical mistakes, and misspellings.

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There are great tools like Grammarly that will help you check for grammar and spelling mistakes for free.

Send your email within 24 hours of the interview during business hours

Get your thank you email delivered within 12 to 24 hours after your job interview. Sending your note via email gives you plenty of time to collect your thoughts and write a meaningful letter.

Make sure to send your email during business hours. An email with a timestamp of 2:30 a.m. doesn’t look professional.

How do you write a thank you email after an interview? 3 samples to land any job

It’s time to send your post interview thank you email and make a positive impression to land your new job.

Here are three thank you email samples you can edit and send after your next interview to stand out as a great fit for your prospective employer.

Interview thank you email sample # 1: Formal and classic

Use this thank you letter template if the job you interviewed for is with a more traditional employer. This is a great option for job seekers who spoke to a high-level hiring manager or HR manager of a larger company.

Hello Interviewer Name,

Thank you for taking the time to discuss the available job you want position yesterday. I left our meeting excited about working with you based on the details we discussed. I was specifically fascinated by your insight about give an example of an interview topic you discussed.

Our conversation left me confident that I am the best candidate to join your team. I would love the opportunity to speak further about how my skills and experience can benefit company name.

Please let me know if I can supply any additional information, references, or details to assist in your decision-making process.

Thank you,

Your name
Your phone number
Your email address

Interview thank you email sample # 2: Modern and personal

This template works well following interviews with digital or tech-based jobs, especially where you will work remotely. An ecommerce or online hiring manager needs to get to know who you are, and a personal approach makes a positive impression.

Hi Interviewer Name,

I left our meeting today so excited and inspired by our conversation. The combination of your work environment and job you want role is something I very much want to be a part of.

Thank you for taking the time to have such a meaningful conversation with me. It’s the exchange of ideas and information that I crave, and you made me even more optimistic about becoming part of your team.

Please let me know what I can do to help in your decision-making process. I look forward to hearing from you about the next steps!

Thanks again,

Your name
Your phone number
Your email address

Interview thank you email sample # 3: Detail-oriented

Use this thank you letter if you had a meaningful experience during your interview. Your potential employer will see you paid attention, and that will help you stand out from other applicants.

This sample is especially helpful to show that you were engaged during a phone interview or panel interview. Mention a specific interview question if you want to stand out further.

Hello Interviewer Name,

Thank you for the thoughtful conversation we had today. I left our interview even more interested in the available job you want position than when I walked in.

I’m still thinking about the discussion we had regarding great customer relations. It’s important to me to work with a team that values customer feedback, and I’m excited by the opportunity to help upgrade the company’s consumer experience and outreach strategies.

I’m eager to provide any additional information you might need to make a hiring decision. Please do not hesitate to request any work samples or references you may need.

Thanks again for the great chat, and I hope we can schedule another one soon.


Your name
Your phone number
Your email address

Get started and land the job you want!

You have the tools and templates to write a great thank you email. It's time to get started.

If you need more tools and tips to assist in finding a great job or interview, visit our Getting Hired Resource Center. It's the ultimate guide for job seekers looking to go from qualified candidates to 'new hires.'



Timothy Wilson
Bullet point

Hello can anyone help me I have a criminal record do you understand criminal record 95% of all the jobs you send me will not hire me will you please stop sending me jobs that will not hire a felon please send me jobs that only will hire a felon thank you

Rswl Hyaty
Bullet point