Executive Assistant

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Work experience
Executive Assistant

Sherwood, Inc
Executive/Personal Assistant

Demonstrated a high level of confidence running and managing an office at an executive administrative level.
*Anticipated and provided a broad range of confidential high-level administrative support to Senior Executives.
*Oversaw, coordinated, administered, and maintained domestic international travel arrangements, calendar of appointments, schedules, and teleconferences.
*Proactively scheduled and organized corporate meetings, conferences, trainings, seminars, events.
*Maintained confidentiality on all matters and exercised discretion and sound judgment at all times
*Impeccable attention to detail.
*Exceptional organizational, communication and time management skills.
*Proven ability to anticipate executive level business needs and priorities.
*Flexible approach in terms of ever shifting priorities and deadlines.
*High sense of urgency, drive and willingness to flex schedule in order to get the job done.
*High proficiency with MS Office Suite; familiarity with Microsoft, and Apple products.
*Strong interpersonal, phone, and verbal communication skills.

Executive Assistant

Provided executive and business support to Director of Property/Real Estate Tax, Director of Order to Cash, Sales Use Tax Lead.
*Offered high- level administrative support to Global Business Services, Property Tax, Accounting, Treasury, Finance, and Human Resources departments.
*Sorted, distributed, and scanned incoming mail for all of GBS.
*Provided administrative support with different projects, as needed.

Executive Assistant

Provided high-level Executive and Administrative support to the Real Estate Facility Director, Operations Manager, GM.
*Managed Corporate Service requests by answering calls, emails, and service requisitions by routing them accordingly using 360 Facilities Maintenance Request System and notifying Facilities Manager.
*Created, submitted, and approved standard check requests using APNet.
*Processed invoices, bills, purchase orders, and utility expenses.
*Managed Certificates of Insurance, SOS, and Contract renewals using E-room.
*Processed vendor contracts using the Facilities Business Critical Need E-room
*Handled materials needed for binding, signage, laminations, and printing.
*Sorted and distributed mail: Answered phones and assisted department with administrative/clerical support.

Executive Assistant

Provided executive-level administrative support to the General Manager, QI Director, and five direct reports with a demonstrated ability to improvise, improve procedures, and meet demanding deadlines.
*Managed and maintained executive and corporate calendars using Microsoft Outlook.
*Scheduled and coordinated corporate meetings, agendas, itineraries, detailed travel arrangements.
*Processed expense reports, billing, invoices, purchase orders, requisitions, and financial documents.
*Provided Human Resources support with new hire orientations, documentation, preparation and maintenance of personnel files, records, vacation logs, id badges, and created/terminated network users.
*Developed expertise in order processing and inventory control.
*Coordination of quarterly meetings, including logistical needs; Notes formulation and distribution.
*Managed and prepared spreadsheets, databases, production reports, and audits.
*Planned and coordinated corporate luncheons, caterings, special events, fund raisers, and employee related activities.

Executive Assistant

Provided executive and administrative support to the Financial Systems Manager, Accounting Manager, IT Manager, executive management, 5 direct reports, and the Financial Business Unit staff.
*Coordinated and served as a liaison between departments and operating units in the resolution of day-to-day administrative and operational problems, while ensuring proper communication and reporting practices.
*Managed and maintained executive and corporate calendars.
*Arranged domestic/international detailed travel plans, itineraries, hotel, and vehicle rentals.
*Scheduled and coordinated complex meetings, conferences, trainings, seminars, and appointments.
*Composed and distributed inter-departmental memorandums (e-mail, documentary and voice) ensuring timely delivery and receipt of important information, while at the time, maintaining confidentiality.
*Established and maintained Supply Management and Inventory Control, thus causing a significant cost reduction for the IMB-Financial Systems and Accounting Departments.
*Managed and Ordered hardware, software, and licenses for all of the Finance Department, thus reducing excessive costs and saving the company money.
*Processed expense reports, invoices, e-pro requisitions, office supply orders, and purchase orders.
*Processed Accounting Change Requests in the Main Frame System.
*Ran VIRSA Segregation of Duties reports to assist in Sarbanes Oxley compliance of General Computer controls.

Executive Assistant

Provided high-level support to the VP of Sales, Distribution Marketing at Melia Hotels International and Sales Dept.
*Assisted the Commodity Manager, Logistic Supply Chain, and Fuel Tax Deps. at Ryder Systems, Inc.

Florida International University
Business Administration

Miami Christian School