Praises help jobseekers showcase strengths and stand out to employers.
Demonstrated a high level of confidence running and managing an office at an executive administrative level.
*Anticipated and provided a broad range of confidential high-level administrative support to Senior Executives.
*Oversaw, coordinated, administered, and maintained domestic international travel arrangements, calendar of appointments, schedules, and teleconferences.
*Proactively scheduled and organized corporate meetings, conferences, trainings, seminars, events.
*Maintained confidentiality on all matters and exercised discretion and sound judgment at all times
*Impeccable attention to detail.
*Exceptional organizational, communication and time management skills.
*Proven ability to anticipate executive level business needs and priorities.
*Flexible approach in terms of ever shifting priorities and deadlines.
*High sense of urgency, drive and willingness to flex schedule in order to get the job done.
*High proficiency with MS Office Suite; familiarity with Microsoft, and Apple products.
*Strong interpersonal, phone, and verbal communication skills.
Provided executive and business support to Director of Property/Real Estate Tax, Director of Order to Cash, Sales Use Tax Lead.
*Offered high- level administrative support to Global Business Services, Property Tax, Accounting, Treasury, Finance, and Human Resources departments.
*Sorted, distributed, and scanned incoming mail for all of GBS.
*Provided administrative support with different projects, as needed.
Provided high-level Executive and Administrative support to the Real Estate Facility Director, Operations Manager, GM.
*Managed Corporate Service requests by answering calls, emails, and service requisitions by routing them accordingly using 360 Facilities Maintenance Request System and notifying Facilities Manager.
*Created, submitted, and approved standard check requests using APNet.
*Processed invoices, bills, purchase orders, and utility expenses.
*Managed Certificates of Insurance, SOS, and Contract renewals using E-room.
*Processed vendor contracts using the Facilities Business Critical Need E-room
*Handled materials needed for binding, signage, laminations, and printing.
*Sorted and distributed mail: Answered phones and assisted department with administrative/clerical support.
Provided executive-level administrative support to the General Manager, QI Director, and five direct reports with a demonstrated ability to improvise, improve procedures, and meet demanding deadlines.
*Managed and maintained executive and corporate calendars using Microsoft Outlook.
*Scheduled and coordinated corporate meetings, agendas, itineraries, detailed travel arrangements.
*Processed expense reports, billing, invoices, purchase orders, requisitions, and financial documents.
*Provided Human Resources support with new hire orientations, documentation, preparation and maintenance of personnel files, records, vacation logs, id badges, and created/terminated network users.
*Developed expertise in order processing and inventory control.
*Coordination of quarterly meetings, including logistical needs; Notes formulation and distribution.
*Managed and prepared spreadsheets, databases, production reports, and audits.
*Planned and coordinated corporate luncheons, caterings, special events, fund raisers, and employee related activities.
Provided executive and administrative support to the Financial Systems Manager, Accounting Manager, IT Manager, executive management, 5 direct reports, and the Financial Business Unit staff.
*Coordinated and served as a liaison between departments and operating units in the resolution of day-to-day administrative and operational problems, while ensuring proper communication and reporting practices.
*Managed and maintained executive and corporate calendars.
*Arranged domestic/international detailed travel plans, itineraries, hotel, and vehicle rentals.
*Scheduled and coordinated complex meetings, conferences, trainings, seminars, and appointments.
*Composed and distributed inter-departmental memorandums (e-mail, documentary and voice) ensuring timely delivery and receipt of important information, while at the time, maintaining confidentiality.
*Established and maintained Supply Management and Inventory Control, thus causing a significant cost reduction for the IMB-Financial Systems and Accounting Departments.
*Managed and Ordered hardware, software, and licenses for all of the Finance Department, thus reducing excessive costs and saving the company money.
*Processed expense reports, invoices, e-pro requisitions, office supply orders, and purchase orders.
*Processed Accounting Change Requests in the Main Frame System.
*Ran VIRSA Segregation of Duties reports to assist in Sarbanes Oxley compliance of General Computer controls.
Provided high-level support to the VP of Sales, Distribution Marketing at Melia Hotels International and Sales Dept.
*Assisted the Commodity Manager, Logistic Supply Chain, and Fuel Tax Deps. at Ryder Systems, Inc.