Assist with a variety of duties including assigning jobs to construction managers in BuildPro, distrib...
Assist with a variety of duties including assigning jobs to construction managers in BuildPro, distribute H2Insight surveys, obtaining Certificate of Occupancies for completed homes, work directly with customers when needed on customer care and warranty concerns, responsible for processing critical forms and posting of documents in a timely manner, compiling and updating reports, data entry, coordinating with construction managers, maintaining files, processing invoices, answering phones, ensuring all construction and customer care documents are up-to-date, etc. Position requires the ability to multitask and drive results in a team atmosphere. Individual must be self-motivated, detail oriented, and possess a can-do positive attitude. Assist in managing the permitting and divisional starts processObtain all required approvals for permits and act as liaison between the company and each municipalityOversee others and participate in preparation and submittal of applications to various agencies/ boards having jurisdiction over required permits and/or approvals Review plans before being issued to the division for correct revision dates and review start packages for accuracyPrepare check requests and approve credit card payments for permitting and other municipality fees including water and gas metersCoordinate paperwork and applications with outside consultants as necessary Work closely with the municipalities on the status of permits and ensure they are processed in a timely mannerManage and maintain the Build Pro file postings via the web for job start informationObtain weekly production tracking reports from Construction Managers & enter into JD EdwardsPrepare and maintain Settlement Tracking and Production Status ReportsObtain weekly updated information from the field on Production, Safety and SWPPP and enter into JD Edwards and ExcelInteract and assist Purchasing Department to ensure timely response to field issuesPrepare start packages for Construction Managers Monitor reports: permit, mortgage and closing package statusAssist in obtaining inspections and certificates of occupancy needed for closing Create correspondenceMaintain all company files relating to site plan applications, approvals, licenses and permitsDistribute and collect Construction Quality Inspection Reports from the construction teamSchedule and coordinate meetings, appointments, etc Back up Customer Service Coordinator as necessaryAssist Construction Managers administratively, as neededSpecial projects as assigned by the VP of Construction#CB Minimum High School Diploma or equivalent requiredBachelor’s Degree preferredMinimum 2 years in supervisory capacityMinimum 2 years in Construction industry including experience in planning, estimating and critical path scheduling Experience with single/multi-family and amenity permittingTechnical construction project management experience preferredStrong organizational and management skills, ability to prioritize and take initiativeMust be able to read blue prints and plot plans Must be detail-oriented team player comfortable working in a fast paced environment with heavy volume workloadValid Driver’s License with good driving recordAdvanced PC skills Microsoft Word, Excel, and JD EdwardsExcellent follow-up, communication (written and verbal) and time management skillsAble to professionally perform multiple detail-oriented tasks with simultaneous deadlinesPossess strong work ethic, integrity and loyaltyTeam player with the ability to work well under pressureRegular Full-Time