I am curious - how long is a company suppose to keep an employees HR file? I assumed that HR should either have a hard copy or an electronic copy accessible in their records especially for employees whose dates of employment is within the last 10 years. When would HR purge or delete an employees HR file and can someone legally request to obtain a copy of their file after they leave the company?
Well, it's been over a month since I requested a copy and HR still can't locate it. I didn't think it would be that difficult to find since my position was unique to the company. I departed on good terms but I was given an employee agreement by HR after I expressed concern about discrimination from a supervisor. So even though I know I left on good terms (even the HR director complemented me on my professionalism), I never had a chance to review my final HR file to make sure nothing derogatory was placed in it without my knowledge.
Now I am being told that where I live determines if the company is obligated to send me the file or not. So if I lived in PA and the company is in NY, then they don't have to send me a copy of my HR file. I never knew it would be this difficult to make a copy of a former employees files and send it to them. Now where the former employee resides determines if they will receive records related to their employment. I don't get it.....??
I realize that My former employer does not want me to have a copy of my HR file. It shouldn't take so long to obtain it and to be given the excuse that if the company is based in NYC, and I reside in PA then they don't have to send it to me. Where I reside has no bearing on sending me a copy of my file.....I understand the precaution involved since it is confidential information. When I suggested picking it up from the office (so it wouldn't have to be mailed), I received NO REPLY. Then why can't they email it to me to a secure email? What is the issue?