The Administrative Assistant for this position will perform executive assistant level, office management duties for a Personal Injury Law Firm in New York City.
This is a full time position. Salary $55k+ to $80k+ (DOE). You'll work 3-days in the office and 2-days remotely.
If you're a "make-things-happen" kind of person, then you could be a perfect fit for this role.
This is a Law Firm that believes in value-based advocacy. The Firm's motto is "Doing Good by Doing Right. Everyday. In Everything We Do."
As the Administrative Assistant, your job is to ensure that everything runs smoothly: whether it's coordinating high-level meetings, creating new processes, ensuring invoices are paid or problem solving whatever comes your way, you're the "go-to" person for every department in the office.
Daily Responsibilities Include ( but not limited to):
•Complete data entry and update in several platforms
•Maintain and update confidential information and files.
•Run a meeting and keep folks on track
•Prepare notes for meetings and manage deadlines for action items.
•Work directly/one-on-one with our Managing Partner and Marketing Director
•Chase down marketing vendors for deliverables and build a can-do relationship with them
•Manage the day-to-day operations of the NY office.
•Manage projects and conduct research.
•Making sure marketing and operations bills get paid
•Maintain the social media /website content
•Look into new platforms to help make the firm operate better
Job Requirements:
•Associates degree in Business, Administrative Assistant or related field
•2 - 5 years' max work experience in a corporate or legal setting
•Experience managing the day-to-day business operations of a corporate, law, executive or business office.
•An ability to create new processes, and audit processes
•Ability to prepare notes for meetings and manage deadlines for action items.
•Ability to work directly and one-on-one with Managing Partners and Marketing Directors
•Ability to develop relationships and follow up with marketing vendors
•Ability to complete data entry functions in several platforms
•Ability to maintain and update confidential information and files.
•Ability to work in Calendar and coordinate projects.
•Working knowledge of business banking transactions
•Be able to work well under pressure, handle tight deadlines and willing to take on even small jobs to complete the project
•Exhibit an infectious whatever-it-takes solution-focused attitude
•Be growth focused, resilient, smart, and compassionate (be a great listener)
Company Perks:
•Work 3-days in the office with the team, and 2-days remote
•Salary based on prior experience and incentive bonus based on KPIs.
•Health and dental insurance. We cover most (if not all) of the premiums and we kick in up to $750 in an HRA.
•Flexible Spending Account (transit and healthcare).
•Paid Time Off (PTO) for pure fun and recharging, 9 yearly holidays paid so you can enjoy your friends and family and separate sick/bereavement days for those unfortunate times you need it.
•We strive to close the entire firm between Christmas & New Years every year so the entire team can recharge their batteries with family and start the year fresh!
SUBMIT YOUR RESUME (ASAP). INTERVIEWS ARE NOW BEING HELD.
HOW TO APPLY: https://www.reflik.com/job?jobId=NTc4Mg==referrer=NjA3OQ==
OR, you can send your resume to D.Christal, Recruiter at christd@mustardseedcareers.com.
Either way, I will be following up with you directly. Thank you!
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