How to find any hiring manager’s email address

Last updated: May 29, 2024
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Heath Alva
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How to find any hiring manager’s email address
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If you've found a job posting that you're interested in, you may be wondering how you can get noticed.

You have your cover letter and resume ready, but is there anything else you can do to stand out?

We live in a digital world, and online applications can get overlooked.

A personalized email to the hiring manager could help put your resume on the top of the pile. And sending a follow-up email to the recruiter & hiring manager after a job interview will show you are a genuine candidate.

But how can you find the hiring manager's contact info? Here are some tips on how to find the details you need and how to craft an email to a hiring manager the right way.

Why do you need a hiring manager’s email address?

There are a few reasons why you might want a hiring manager’s email address. For example, you may have heard their company is looking for new team members, and you want to make sure your application gets in the hands of the right person.

Alternatively, you may want to follow up with a potential employer after submitting your job application online or say thank you after an interview.

Knowing the hiring manager’s contact information can also help you address your cover letter to the right person. This shows you’ve done your research, and your application won’t be generic.

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How can you find a hiring manager’s email address?

You may have to use your sleuthing skills to find the hiring manager’s email address.

Fortunately, we have technology on our side, and most of the time, it is possible to find the details you need with a little searching.

Here are five ways you can find the hiring manager’s contact details:

1. Job posting

If you get lucky, the hiring manager’s email address could be listed in the job posting. This is usually included if the company wants you to send your application directly to that person.

After you’ve emailed the recruiter your cover letter and resume, it is acceptable to send a follow-up email two weeks later.

2. Social media

You may be able to find the right contact details on social media. You can start by searching the company to see whether there is any information on their page. For example, they may have mentioned the job posting on LinkedIn, Jobcase, Twitter, or Facebook.

If you know the person’s first and last name, you may be able to find their professional social media profile.

Remember, it’s acceptable to send a request via LinkedIn and Jobcase to network directly, but you should avoid sending a friend request on casual platforms like Facebook.

3. Someone in your network

Do you know someone who works at the company? Up to 80% of people get their dream job by networking, so it makes sense to reach out to those in your circle.

A friend, work colleague, or acquaintance may be able to give you the contact details you are looking for.

If it is someone you’ve worked with in the past, they may also be able to act as a reference, improving your chances of getting a job in their workplace.

Ask Google. Start by searching for the company’s website, as it might feature a “Meet the Team” or “About Us” page.

Even if it doesn’t reveal an email address, it could give you the hiring manager’s name.

You can then search for the person on Google or LinkedIn to see if there’s an email that matches.

5. Phone call

Don’t underestimate the power of a simple phone call. If you’ve tried and failed to find the hiring manager’s email address online, it’s time to pick up the phone.

You can call the company, introduce yourself, and ask if they are comfortable sharing the hiring manager’s email address.

You may even get to speak to the hiring manager directly and get an instant response without ever having to type a word.

The DO’s and DON’Ts of emailing a hiring manager

You should think carefully about your approach before emailing a hiring manager. The key is to boost your chances without crossing any professional boundaries.

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To help you compose the perfect email, we’ve compiled a list of DOs and DON’Ts:

DO be professional

When emailing a potential employer, always be professional. This starts with your email address.

You may have a funny, unprofessional, or offensive email address, such as “[email protected]. This might have seemed cute and clever when you were younger, but as a job seeker, you are trying to make a good impression.

Your email address is the first thing they’ll see when your message lands in their inbox. You can create a new and professional-sounding email address for free, and it takes just minutes to set up.

You should also pay attention to the subject line. Keep it clear, short, and relevant. Consider including your name and job title, for example:

Salesperson Position - John Doe

From there, try to use professional language throughout the email and avoid casual punctuation, such as too many exclamation points.

DON’T bombard them with emails

If this is your dream job, you may be feeling impatient as you wait for an answer. But reviewing candidates takes time, and hiring managers may have hundreds of applications to sort through.

If you’ve submitted your application, wait two weeks before sending a follow-up email. If you’ve made it to the job interview stage, you can send a thank you email later the same day.

Even if you’ve met, and feel like you have a good rapport, always be courteous and not too familiar in an email.

DO review your draft

Good grammar and spelling show you know how to pay attention to detail. Whether it’s a resume, cover letter, or email, your grammar and spelling count.

It’s easy to make mistakes, but reviewing your draft can help you catch them. Check the subject line, the spelling of their name, and your email content.

Read it out loud, or ask a friend to have a look to make sure it sounds professional and is free of errors.

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DON’T make it too long

When emailing a recruiter, get straight to the point. They’re busy and don’t have time to read an essay or personal story.

A few short paragraphs summarizing who you are and why you are contacting them is enough. Make sure you include the name of the person and finish with your full name and phone number.

DO highlight your skills

You are applying for a job, and the hiring manager expects you’ll promote yourself. When you email them, list a few of your key skills and remind them why you are a good fit for the position.

The aim is to show you are genuinely interested and passionate about the job without looking desperate.

Sending an email to stand out

No matter what stage you are at in the application process, sending an email to the hiring manager can help you stand out.

If you have trouble finding the hiring manager’s name and email address, you may be able to track it down on the job posting or by viewing their LinkedIn profile. Alternatively, you can make a phone call to the company or try searching Google.

When emailing, don't forget to be professional and check your grammar.

If you are looking for a new job, you can start by searching for jobs near you. We even have a database of articles to help you navigate the hiring process from start to finish.

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Ja'net Raines
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Contractor

Hey everyone, Everything about selecting a position to apply for, is about the type of work your looking for, also depends on Your, outwardness to take that position, without begging for it. Present your goal, your confidence, your passion, your willingness, to compromise, and your ability to sell yourself that they have to have you. Good luck, thats how a hiring Manager wouldn't let me walk from his office, instead it was straight to the sales floor, no paper work no your hired, just 8 hours show me what you can do, this is what I need, ok fill it. GAME ON : I was not given anything except what I needed to fill his request. After 3 hours he got feed back from others, slipped me a note, Take A Break, by Lunch, he reproached me and asked how I was doing on filling the request. I replied with my hand extended out and said I'll double it. A raised eyebrow and a smirk and he shook my hand Your On see you in my office at 6:30pm . . .walking away he says So you think you can just take it? . . . . YES SIR I'M GOING TOO! see you then. Not all will even think about giving that type of opportunity to get hired in that fashion, I was lucky, got hired, rewarded, and tested, from a great hiring manager, hope you find one like J. RANGLE THANK YOU.

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